It is with a heavy heart that we share the sad news of Dr. Eugene Hughes passing on Wednesday, March 10, 2021. Dr. Hughes was Northern Arizona University’s 12th president, and served in that capacity from July 1, 1979 – June 30, 1993.
Born in Nebraska in 1934, Eugene Morgan Hughes
experienced the hardships associated with the Great Depression. Hughes spent
childhood summers working the family farm with his grandfather. He graduated
from high school in 1951 and then majored in mathematics and science at
Scottsbluff Junior College. Hughes earned his B.S. in mathematics, graduating
magna cum laude, from Chadron State Teachers College and his M.S. in 1958 from
Kansas State College of agriculture and applied science.
Hughes joined the faculty of Chadron College as a math instructor
and soon became an assistant professor and department head. A few years later,
he accepted a position as assistant to Chadron’s president. In 1962, Hughes
decided to pursue a doctorate at George Peabody College for Teachers in
Nashville, receiving his degree in 1968. Hughes then returned to Chadron,
became a National Science Foundation Fellow, and served on the staff of the
board of trustees for Nebraska State Colleges.
A meeting with NAU President J. Lawrence Walkup at a conference in
Chicago led to a position in 1970 for Hughes in Flagstaff as dean of arts and
sciences. Promotions followed, first to academic vice president in 1977 and
president two years later. As president, Hughes continued Walkup’s campus
development efforts, enhanced the health profession programs, and restructured
the administration. He emphasized the importance of excellence in all that NAU
faculty, staff, and students undertook. The 1980’s economic recession forced
Hughes to make some difficult budget decisions, but the university remained
strong. In 1993, Hughes left NAU to become president of Wichita State
University in Kansas.
As president, he helped establish NAU’s Center for Excellence in Education (CEE), engaging faculty, educators, politicians, and policymakers in conceptualizing the education of school professionals focusing on student-centeredness. As a part of the CEE, he implemented an Honorary Doctorate award to the Arizona Teacher of the Year. He also helped establish field sites on the campuses of Arizona’s community colleges, including NAU-Yuma at Arizona Western College.
As President Lawrence Walkup’s successor, he continued Walkup’s campus development efforts. Gene added more than 20 new buildings to campus, including two dormitories, and the state-of-the-art pool facility, the Natatorium (now the Wall Aquatic Center). He enhanced the health profession programs and restructured the administration. He emphasized excellence among NAU faculty, staff, and students.
One of the more visible contributions from President Hughes tenure is the School of Hotel and Restaurant Management (HRM). The Hughes School of Hotel Restaurant Management is situated in the middle of campus and addressed a long overdue need to support and connect NAU to the tourist industry of northern Arizona and the greater Southwest. The Hughes School of Hotel and Restaurant Management is one the leading programs in the country and an academic department that distinguishes NAU from ASU and UA.
Following his tenure at Wichita State University, Dr. Hughes returned to Flagstaff, where he remained active in the community and connected to NAU. Dr. Hughes’ emeritus office was in Old Main. When he was in the office, his door was always open and he was quick to greet you with a smile and a handshake.
Dr. Hughes will be dearly missed by the NAU and Flagstaff communities, but his legacy will live on through his visionary leadership and selfless service to NAU and beyond.
To learn more about President Hughes’ tenure at NAU, please visit the following resources available at the Cline Library Special Collections and Archives:
Special Collections and Archives is proud to announce that Katie
Lee was just selected as a member of the Arizona Women’s Hall of Fame. As many
of you know, Katie passed away on November 1, 2017 at the age of 98. During her
life, Katie was passionate about many things but the preservation of the Colorado
River and Glen Canyon were closest to heart. Floating on the Colorado River
through Glen Canyon was where and how Katie decompressed from the noise of
life, reconnected with the Earth, and found a quiet peacefulness.
The timing of this award is perfect, as the department’s current
exhibit, Full Circle: the
Life and Legacies of Katie Lee, celebrates Katie’s many accomplishments
and work to preserve the beauty of the Southwest. Katie Lee was many things…she
was an actress, writer, musician, environmental activist, world traveler, cowgirl
poet, world-class cusser, and an inspiration to anyone who knew her or has been
exposed to her. To give you a better sense of who Katie was and how she
continues to inspire and influence us, I would like to share a few excerpts from
her nomination to give you a sense of her contributions to the state of Arizona
Although Katie Lee was born in
Illinois, her family moved to Tucson, Arizona, when she was still an infant.
Katie was raised in Tucson and considered Arizona her home throughout her life.
Katie lived 76 of her 98 years in Arizona. Katie frequently spoke fondly of her
formative years in Tucson and the impact of tramping around and hiking in the
Sabino Canyon area had on the rest of her life. Following Katie’s graduation
from high school in 1937, she attended and graduated from the University of
Arizona in 1943 with a bachelor’s degree of fine arts in drama. She left
Arizona in 1948 to pursue careers in acting and folk singing, but frequently
returned during the summers to enjoy the Colorado River, Grand Canyon, and most
importantly, Glen Canyon.
Katie considered Glen Canyon and the
Colorado River to be her lifeblood, a place where she would re-energize herself
physically, emotionally, and spiritually. She, along with Tad Nichols and Frank
Wright, would float leisurely down the river, exploring the inner canyons and
tributaries. Katie wrote several songs and books about these experiences. When
the United States Bureau of Reclamation announced its plans to dam the Colorado
River and flood Glen Canyon, Katie refocused her passion and energy toward
protecting and preserving Glen Canyon and the Colorado River. Katie, Edward
Abbey, Martin Litton, and David Brower fought for several years to prevent Glen
Canyon from being dammed and flooded. Ultimately, they were not successful and
all four of them considered the damming of Glen Canyon to be their greatest
failure. Katie never stopped advocating for the protection of rivers, canyons, and
wild spaces. She spent the next 51 years using her music, writing, and influence
to raise awareness of the preservation of natural places. The loss of Glen
Canyon served as a painful example of how something so fragile and beautiful
could be destroyed in the name of progress. In her later years, Katie
encouraged people to fight for the things and places they love.
During her life, Katie was recognized
for numerous achievements. In the 1940s and early 1950s, she was an actress in popular
movies; in the 1950s and 1960s, she transitioned to becoming a folk
singer/song-writer and river runner; and in the 1970s until the end of her life
she was an author of non-fiction and fiction. Ultimately, Katie is remembered
more for a failure than a success. Katie, along with others, fought to prevent
Glen Canyon Dam from being built and flooding the Edenesque Glen Canyon. Katie
and her like-minded friends were not successful. The dam was built and Glen
Canyon was submerged. Her triumph is how she responded to this failure. Others
may have walked away from this loss wounded and defeated. The loss of Glen
Canyon strengthened Katie’s resolve to fight against federal and commercial
interests over the preservation of natural places. From 1962 until her death,
Katie fought like a warrior with her words and music to inspire people to
prevent additional injustices from occurring, and she never stopped fighting to
have the Glen Canyon Dam eradicated. Katie’s passion and plucked served as an
inspiration to others, especially women, to battle and advocate for nature’s
beauty. This is particularly true of Arizona’s unique natural beauty, which
continues to be under attack by commercial and political entities.
Even after her passing, Katie
continues to inspire a new generation of environmental activists with her
archival legacy. Her archives
are housed at the Cline Library on the campus of Northern Arizona University,
not far the areas she loved most – Jerome, her adopted home, and the Colorado
River, the river that ran through her. Her archival legacy serves as a memory
of a place long ago buried, never to be seen again as it was, and a sobering reminder
to protect and fight for those places.
In the short time that Katie’s collection has been at NAU, it has inspired numerous students and community members to use it for academic and creative purposes. For example, Katie’s collection was used by several young women in the Grand Canyon Semester course as a cornerstone for their final projects; beyond NAU, a young, female singer/song-writer, Jessica Larrabee, wrote and sang a song that was inspired by Katie Lee titled “Coyote;” a graduate student from the University of Wyoming used Katie’s music in his thesis documentary film about the environmental impact of Glen Canyon Dam; and documentary film maker, Tyler Graham, was inspired by Katie to kayak the length of “Glen Canyon” in 2018 to raise awareness of the loss of the Glen Canyon. These are just a few examples of how Katie’s legacy of environmental activism continues to inspire a new generation to preserve the natural beauty of Arizona.
Near the end of her life, Katie would
frequently rhetorically ask, “Why are people interested in what I have to say?”
The reason was aptly put by another environmental activist and writer, Craig
Childs, “Katie Lee speaks for the canyons and the sweet desert recesses. She is
our foul-mouthed, lightning-eyed, boot-stomping balladeer, a character Louis
L’Amour never could have invented. Born from the rock itself, she is a lifetime
of experience on this wild, restless, cradling ground. If you want to know this
place, you need to know Katie.” Katie’s life and achievements are very much a
part of this “wild, restless, cradling ground” and the cultural, historical,
and natural landscape of Arizona.
Katie Lee lived a life passionately,
fully and with purpose. Regardless of the area of her life she was involved
with, she did so with verve and zest. Today too many people are willing to
compromise to achieve a fraction of their goal; Katie approached environmental
activism as a personal crusade with total commitment and without compromise.
Katie Lee embodied many of the qualities and characteristics that Arizonans
embody, she was strong, fierce, intelligent, creative, hard-scrabbled, and
August 14, 2020
by special collections & archives Comments Off on August 14th Is National Code Talkers Day
Today, August 14th, is National Code Talkers Day. There are only four living code talkers remaining. These brave men played a vital role in the Pacific Theater during World War II. For those who may not be aware of the code talkers or the code talker program, Philip Johnston, the son of an early 19th century Navajo missionary and a World War I veteran, proposed using the Navajo language as a code for the United States Marine Corps. At the time, the Navajo language was an unwritten language and so unique that it would be difficult for non-speakers to decipher meaning from phrases spoken in Navajo.
The United States Marine Corps accepted the concept and began recruiting young Navajo men to serve as code talkers. Philip Johnston, enlisted in the Marine Corps at the age 50 to help recruit Navajo men to serve as code talkers. The first group of 29 Navajo Code Talkers was trained at Camp Pendleton, CA, where the initial code was developed. The Navajo code talkers program was very successful and allowed messages to be transmitted, received, and translated much faster than previous codes.
The Cline Library Special Collections and Archives is honored to house the Philip Johnston Papers. The papers document the development, proposal, and evolution of the Navajo Code Talker Program, including several lexicons outlining the code. The code was never “cracked” or successfully deciphered by the Japanese or Axis Powers.
The program was so successful that the Marine Corps used other Indigenous languages to develop codes, such as the Cherokee, Choctaw, Comanche, Cree, Mohawk, and Basque.
The finding aid for the Philip Johnston Papers can be found on Arizona Archives Online or by clicking here. To see digitized selections from the Philip Johnston Papers on the Cline Library’s digital archives, click here. To view all digitized content pertaining to the Navajo Code Talkers, click here.
August 3, 2020
by special collections & archives Comments Off on Special Collections & Archives: Changes to access for Fall 2020 semester
Beginning August 12, 2020, Special Collections & Archives (SCA) will offer online resources and virtual research support for all users and scheduled appointments for on-site access to physical collections in the Meriam Lamont Reading Room for members of the NAU and CCC community. Special Collections & Archives’ hours of operation during this time are Monday – Thursday, 8:00 a.m. to 5:00 p.m, Friday 8:00 am to 4:00 pm.
To learn more about changes to the Cline Library and the broader NAU campus for the Fall 2020 semester, click on the linked text.
Special Collections & Archives’ Digital Collections, which includes digitized and born-digital material from the Colorado Plateau Archives, Northern Arizona University Archives, and other regional cultural heritage institutions, is available online 24/7 for all researchers.
All researchers can search and browse finding aids (narrative guides) for SCA’s archival collections using Arizona Archives Online (http://azarchivesonline.org).
Virtual Research Support
Special Collections & Archives staff are available to support all researchers virtually during SCA’s hours of operation (8:00 a.m. to 5:00 p.m., Monday-Thursday, 8:00 a.m. to 4:00 p.m. Friday). If you have a research inquiry or need to speak with an archivist, please email email@example.com. You can also call SCA at (928) 523-5551 or submit a question via chat during SCA’s operating hours. A staff member will respond to your inquiry within 24 hours.
Requests for digitization of archival and published materials will be considered on a case-by-case basis, as staff time and resources allow. Please note that the fulfillment time for digitization requests will vary based on staff availability, scope and content of request, and other factors. Please contact the department to learn more.
If you are a faculty member or instructor seeking to use scans of published material (e.g. books, periodicals, etc.) held by SCA for a course, please place a course reserves request.
Beginning August 12, 2020 Special Collections & Archives will offer appointment blocks for on-site access to collections material in Cline Library’s Merriam Lamont Reading Room. Appointments will be available during SCA’s operating hours of 8:00 a.m. to 5:00 p.m., Monday – Thursday, 8:00 a.m. – 4:00 p.m. Friday. SCA staff will work with you to ensure that you have adequate time in the reading room to review your requested materials.
At this time, on-site appointments are limited to NAU and CCC community members in accordance with Cline Library’s general access policies. Non-NAU and CCC users may request virtual research support as detailed above.
Making an Appointment
To schedule an appointment for on-site access to collections materials in the Meriam Lamont Reading Room, please email Special.Collections@nau.edu or call (928) 523-5551.
Please include the following information:
Your availability (dates and times) for an on-site appointment in the Meriam Lamont Reading Room, Cline Library
Information regarding requested materials (see below)
Any other information regarding your request (e.g. purpose of research, digitization needs, research questions, etc.)
A SCA staff member will respond to your request within 24 hours.
Please send SCA staff the following information regarding your request for an on-site appointment in Meriam Lamont Reading Room.
Please review the following information about accessing material in the Meriam Lamont Reading Room before arriving at Cline Library for your reading room appointment.
Access to Cline Library
Cline Library is open to NAU and CCC students only. Bring your JacksCard or CCC ID to access the library. Need help with your access to the building? Call (928) 523-2173.
Beginning August 12, 2020, Special Collections & Archives’ hours of operation will be Monday – Thursday, 8:00 a.m. to 5:00 p.m, Friday 8:00 a.m. to 4:00 p.m.
While you are visiting Cline Library, please practice physical distancing: stay at least 6 feet away from other people.
Face masks or cloth face coverings must be worn by all NAU and CCC students and employees in Cline Library when in the presence of others and where physical distancing measures can be difficult to maintain.
Similarly, SCA requests that its users wear masks when interacting with SCA staff or in public spaces in the department, including the exhibit space, reference desk, and the reading room.
General Reading Room Policies
No food or drink are allowed in the Meriam Lamont Reading Room. There is a water fountain down the hall on the second floor of Cline Library.
Backpacks, purses, and other items must be left in a locker in SCA for the duration of your visit. An archivist will assign you to a locker and provide you with a key.
You may bring the following into the reading room:
your own pencils (no pens)
loose-leaf paper for notes
a personal laptop
a camera, cell phone, or hand-held scanner
a USB drive or other digital storage device
There is a flatbed scanner available in the reading room which you may use to scan materials for future reference. Do not scan photographs using this scanner. Ask an archivist if you have questions.
Do not use flash when taking photographs of archival material. Ask an archivist if you have questions.
During Your Appointment
Special Collections & Archives is located on the second floor of Cline Library, as shown below.
When you arrive in SCA, please proceed to the reference desk located towards the back of the department, on the right-hand side. An archivist will be available to assist you. If the archivist is away from the desk when you arrive, please call their office phone number.
Please wash your hands before handling collection materials. It protects your health and the materials! There is an all-genders restroom on the first floor of Cline Library and men and women’s bathrooms down the hall from Special Collections & Archives.
An archivist will briefly review proper handling techniques for archival materials with you. In most instances, you should handle archival materials with clean, dry hands. If necessary, the archivist will provide you with a pair of nitrile gloves for handling photographic materials.
The archivist will show you to your assigned seat in the Meriam Lamont Reading Room. The materials you requested will be available on a cart near your seat.
After Your Appointment
Following your appointment, the materials you used will be quarantined for 72 hours per recommendations from the Northeast Document Conservation Center (NEDCC). If you will need the materials for multiple days, please let an archivist know.
If you do not finish reviewing your materials within your allotted appointment time, please let an archivist know. SCA staff will work with you to schedule a follow-up appointment or extend your appointment.
By accepting an appointment in the Meriam Lamont Reading Room in Cline Library, researchers agree to abide by the policies described above.
May 20, 2020
by special collections & archives Comments Off on Finding a forgotten virologist in the archives
On March 24, 2020, Professor Padmanabhan Balaram found himself facing the same question facing so many other instructors around the world: how to move his course online. That day, India’s Prime Minister Narendra Modi announced a 21 day national lockdown to combat the spread of the novel coronavirus. Prof. Balaram’s “Biochemical Curiosities” class at the National Centre for Biological Sciences in Bengaluru, Karnataka had to go remote.
Together with his co-instructor, Prof. Balaram came up with a new assignment for their students. Rather than discuss examples of “curious molecules,” as they had been doing before the COVID-19 pandemic began, the students would review the existing scientific literature on various topics related to the coronavirus.
As he sifted through scientific journals, Prof. Balaram started to develop research questions of his own. A biochemist by training, who spent 41 years as a faculty member in the Molecular Biophysics Unit of the Indian Institute of Science, serving as Director from 2005 until his retirement in 2014, Balaram naturally became interested in the biochemistry of the coronavirus. And as a self-described “indiscriminate reader, who easily gets diverted from the task at hand,” he wound up reading several early papers about the coronavirus.
One name in particular stood out to him: Dr. Dorothy Hamre, a virologist and infectious disease specialist at the University of Chicago. In 1965, Hamre and colleagues in the Department of Medicine identified a new viral strain, 229E, which appeared to cause respiratory illness in humans—a coronavirus.
While Hamre’s published works were readily accessible through PubMed and Google Scholar, the scientist herself remained a mystery.
“I like to associate faces to names and quickly realized that here was a scientist whose work was important,” Balaram told Archivist for Discovery Sam(antha) Meier over email, “but every Dorothy Hamre image I encountered on Google Images belonged to someone different. At this point, it became a challenge, of sorts, to trace authentic photographs and also to learn about her life and work.”
Stumped, Prof. Balaram shared his interest in Dr. Hamre with his son, Aditya Balaram, a graduate student currently studying in the United States. The younger Balaram began obsessively searching the internet for a photograph of Hamre. After several different unsuccessful keyword combinations, he finally got a relevant hit: the Alexander Brownlee Collection (now re-titled the Dorothy Hamre and Kenneth Alexander Brownlee Photographs) at Cline Library’s Special Collections & Archives (SCA).
Reading through the biographical note, which stated that Dorothy Hamre earned her PhD in virology in 1941, working as a bacteriologist and research associate at the Squibb Institute of Medical Research before marrying British-born statistician Kenneth Alexander Brownlee in 1949 and joining the faculty of the University of Chicago in 1952, the elder Balaram became convinced that he finally had a lead. In late April, Prof. Balaram emailed SCA to ask whether the Brownlee collection contained any photographs of Hamre and if he could access copies of them. He and his son desperately wanted to put a face to a name.
But when archivist Sam Meier reviewed these images, Dorothy Hamre was noticeably absent. Most of the photographs selected for digitization were scenic landscapes, river rafting shots, and various national parks and monuments across Utah, Arizona, and Colorado.
However, the finding aid indicated that the collection included several portraits of Dorothy Hamre and her husband K. Alexander Brownlee. The Archivist for Digital Programs, Kelly Phillips, and Meier began brainstorming ways to digitize these images without consistent access to their equipment, since most SCA staff are and were working remotely at the time.
As the two archivists worked together to figure out a solution, Meier sought to answer a new question from Prof. Balaram: why had Hamre and Brownlee’s photographs wound up in Flagstaff, Arizona in the first place?
Reading carefully through SCA’s documentation, Meier discovered that Hamre and Brownlee’s ties to the American Southwest dated back to the early 1950s. In the late 1960s, Hamre and Brownlee retired to Ouray, Colorado, where they spent the rest of their life together before Hamre’s death in 1989. The photographs donated to SCA largely depicted recreational activities the couple enjoyed throughout their time back east and out west: river rafting, Jeeping, hiking, and other outdoor adventures.
Perhaps most importantly, a careful
review of the documents revealed that many of the photographs in the “Brownlee
collection” were actually likely the work of Dr. Dorothy Hamre. A close friend
of the couple remarked in a 1991 letter to Cline Library, “Dorothy’s Leica 35mm
photography and printing were superb, in my opinion rivaling the work of Ansel
The archivist provided copies of these published materials to Prof. Balaram and updated the finding aid accordingly.
Prof. Balaram was delighted by the new information. He drew upon all he had learned from his interactions with Special Collections & Archives to write an article titled “Discoverer of coronavirus” for the May 22, 2020 issue of the Indian magazine Frontline. The magazine made his article their cover story.
Dorothy Hamre spent much of her life working on infectious diseases and discovered the coronavirus. As a woman building a scientific career in the days of the Great Depression and the Second World War, she must have been gifted with both imagination and resilience. She must have honed her experimental skills in the hard crucible of infectious disease laboratories. As the coronavirus rampages across continents, Dorothy Hamre emerges as a distant and anonymous presence. As the archives in Arizona are locked down, the virus will decide when we get to see an image of its discoverer.
Meanwhile, despite COVID-19 related limitations, SCA staff continued their work. Kelly Phillips digitized several images of Hamre using the department’s Imacon film scanner, working closely with Meier to make those images available online through Digital Collections. On May 8, the archivists wrote to Prof. Balaram to let him know that he could now see Dr. Dorothy Hamre’s face. He was “hugely delighted” to hear the news.
Special Collections & Archives staff are now collaborating with colleagues at the Ouray County Historical Society to share images of Brownlee and Hamre’s life in Ouray, as well as any information gathered about their lives.
Prof. Balaram’s research continues. There is still much to learn about Dr. Dorothy Hamre, from her exact place and date of birth and death to the details of her scientific career. Her role in the discovery of the coronavirus remains less well-known than the contributions of her peers, despite the fact that other scientists like David Tyrell and June Almeida drew upon her early work with 229E.
For now, though, Professor Balaram is excited by the progress he has made, thanks to archivists around the world.
My interactions with Special Collections & Archives have really been the high point of my attempt to highlight Dorothy Hamre’s role in the discovery of the coronavirus. I have also found it curious that sitting in my apartment in Bangalore, India, I have been able to connect the Ouray Historical Society, Ouray, Colorado to the Special Collections & Archives at the Cline Library, Northern Arizona University, Flagstaff, Arizona. It is a tribute to the power of the Internet that the road from Ouray to Flagstaff passes through Bangalore. It also seems to me that in some strange way the virus has led us to its discoverer, by turning the world upside down.
–P. Balaram, email to Samantha Meier, May 17, 2020.
May 13, 2020
by special collections & archives Comments Off on Processing Jerry Emmett’s papers during a pandemic
Geraldine “Jerry” Emmett is likely one of the most infamous centenarians in Arizona’s history. A two-time graduate of Northern Arizona University (NAU), she was born two years after Arizona achieved statehood and five years before American women’s right to vote was enshrined in the U.S. Constitution, historical events which would profoundly shape the course of her life. In 2017, her family donated personal scrapbooks, binders, photographs, and other materials to Cline Library’s Special Collections & Archives in order to preserve a documentary record of Jerry Emmett’s extraordinary life. These are now titled the “Jerry Emmett Papers.”
But before we jump into Jerry Emmett’s story, a bit of background…
About the intern
My name is Megan Connolly. In addition to my role as Executive Assistant for the Office of Alumni Engagement at NAU, I am currently a student at the University of Arizona, working on my Master’s Degree in Library and Information Science (MLIS). As part of my coursework, I needed an internship where I would get hands-on experience working in a library—or in my case, an archive.
Cline Library’s Special Collections & Archives (SCA) offered to host me as an intern, assigning me primary responsibility for processing the Jerry Emmett papers under the supervision of Sam(antha) Meier, Archivist for Discovery. My internship was intended to be a start-to-finish project touching on all aspects of archival appraisal, arrangement, and description, culminating with the digitization of selected material from the Jerry Emmett papers.
While my work began without any issues, quickly my internship had to move online due to the COVID-19 pandemic, and I could no longer handle Jerry Emmett’s materials in person. I was disappointed not to be able to continue my work at Cline Library, but I was equally determined not to let the coronavirus impede the progress I had made.
As I learned from reading the two self-published autobiographies included in the Jerry Emmett papers, Geraldine (Jerry) Emmett was born in 1914, before the 19th Amendment was passed. The political importance of women’s suffrage influenced her life greatly. She became involved in Arizona politics in her youth, when she played ukulele and sang at Arizona Governor George W.P. Hunt’s reelection campaign in the 1920s.
Emmett pursued her education at what was then Arizona State Teachers College at Flagstaff, graduating with a Bachelor’s Degree in Education in 1937. After receiving her degree, she began teaching in Kayenta, Arizona, on the Navajo Nation. Jerry Emmett taught throughout Arizona for 40 years, spending the majority of her career at Lafayette Elementary School in Phoenix, Arizona (now Larry C. Kennedy School).
Throughout her career, Emmett stayed active in politics and the Democratic Party at the state and the national level. She was neighbors-turned lifelong-friends with Carolyn Warner, former Arizona Superintendent of Public Instruction, gubernatorial candidate for Arizona, and U.S. Senate candidate. With Warner at her side, Jerry Emmett attended many Democratic National Conventions, meeting the likes of Hillary Rodham Clinton, Barack Obama, Al Gore, and more.
In 2016, Emmett served as an honorary delegate from Arizona for presidential nominee Hillary Clinton at the Democratic National Convention in Philadelphia, Pennsylvania. She was 102 years old. Many of the clippings in Emmett’s papers pertain to her role as delegate.
Jerry Emmett passed away on April 30, 2019, at the age of 104.
Starting the process
Processing the Jerry Emmett papers was supposed to be fairly straightforward. I would create an inventory to reflect the “found order” of the materials before moving on to drafting a finding aid and carrying out physical processing tasks such as rehousing materials into appropriate storage like archival folders, Mylar sleeves, and so on for their long-term preservation and care.
Emmett’s papers had lots of different facets, format-wise. When I started working on them, they included a photo album, three pink 3-ring binders filled with mixed media, audio recordings on microcassettes and audio cassettes, video recordings on mini DVD-Rs, two self-published autobiographies, and a scrapbook. Before I even started my internship, SCA received a small accrual of materials about Jerry Emmett created by Carolyn Warner, including 390 digital photos from Jerry Emmett’s 100th birthday party on a CD! With so many different formats to work with, I knew different aspects of the papers would have different needs.
Initially, I used ArchivesSpace to create an inventory of the items to see what was actually in the Jerry Emmett papers. Recording information about everything that was there and how it was presented helped me document any “original order” in evidence at the time that SCA received these materials. I also took photographs of the materials as they were when I began my internship to help guide my processing decisions later on.
Based on my inventory, I created a collection-level finding aid which included biographical information about Jerry Emmett and a broad overview of what was in the Jerry Emmett papers. I used oXygen XML editor to edit the finding aid so that it could be ingested into Arizona Archives Online. This collection-level guide let folks who are browsing SCA’s collections know that the Jerry Emmett papers exist, but that they are not processed in any way, and so if anyone would like to view them, they could request further help from SCA staff to access the materials.
Preserving Jerry’s mixed media memories
Due to the way that Emmett’s materials were originally put together, there were — and at this moment, still are—some preservation concerns. The binders with mixed media needed to be taken apart in order to be preserved for future use, but this is pretty delicate work.
After consulting with SCA staff, I decided to physically take the binders apart, putting photographs with other photographs, newspaper clippings with other clippings, and generally grouping like materials with like.
We reached this decision for two reasons, the first being ease of access. With so many of Emmett’s photographs of one event, like a Democratic National Convention, spread out over three different binders, it made sense to place all of the photographs from that event in one place. Same thing with Emmett’s correspondence and clippings. I believed it would be much easier for a researcher to locate relevant textual materials when they’ were organized chronologically or by content, which was how I proposed arranging the collection.
Secondly, we concluded that keeping similar formats together would allow SCA to store different types of materials in appropriate environments and similar housing, which would be best for long-term preservation.
Putting Jerry’s memories online—from home
It was during the time that I was physically sorting the materials according the format in order to fully process the collection, as well as working with the Digital Programs Archivist, Kelly Phillips, to digitize Emmett’s microcassettes that I was asked to switch to a remote-only internship. We had one day of warning, which allowed me to take photos of everything I had been working on so that I could consult them from home. From there, I was able to accomplish other various tasks associated with the project remotely, with the help of SCA staff.
For Jerry Emmett’s born-digital materials, notably the CD from her 100th birthday party mentioned above, I looked through all the photographs, chose about 20 that I thought represented the whole well, and created descriptive metadata for those items so that access copies of those images could be added to Digital Collections. My selections can be found here.
Special thanks to digital programs staff Kelly Phillips and Jess Vogelsang for working on getting the access copies (also known as “DIPs,” or “dissemination information packages”) and their associated item numbers to me, so that I could finish that!
While I also reviewed video recordings on mini DVD-Rs, I was unable to finish appraising their content and working with digital programs staff to transfer their contents due to the pandemic. I did, however, work with Kelly Phillips to digitize and review Emmett’s audio recordings on microcassette! Those are now available through Digital Collections here.
Since my internship finished remotely, I was unable to physically process much of the materials for long-term preservation. The Jerry Emmett papers were left in a state where I had taken apart the binders and began to group things by format, but had not yet finished housing or describing them. Instead, I created a number of reports which laid out my thinking on how these partially-processed materials should be fully processed and then arranged for preservation and access. This will allow the next person who works with the Jerry Emmett papers to understand my thinking, see where I left off, and complete the processing as I would have liked it to be done.
Wrapping up, remotely
Once I had a much clearer picture of the Jerry Emmett papers as a whole, I was able to create two more finding aids, one of which reflects how the materials are currently organized, and the other which lays out my proposed final arrangement.
The former finding aid is available through Arizona Archives Online here, so that researchers can find and (hopefully) access the Jerry Emmett papers even though I was not able to finish processing them.
The latter finding aid, shown above, allows SCA staff to see how the papers could be arranged in a more organized state, and it will be implemented once SCA staff are able to return to Cline Library and pick up where I left off. It is currently hosted in ArchivesSpace, accessible only to Sam and other SCA staff who may use it in the future.
While my internship was not a start-to-finish project, as anticipated at the beginning of the semester, it was still valuable work for me to do and to learn from. Ultimately, I am just grateful to SCA for not only allowing me to begin archiving the Jerry Emmett Papers, but to finish as much as I could in such a weird time. I’ve learned through both hands-on and remote work many new things. My experience in Special Collections and Archives has been wonderful, both in person and from afar.
For the past four years, Special Collections & Archives has been honored to work with two outstanding members of Northern Arizona University’s undergraduate class of 2020: Britney Bibeault and Will McMullan. This week, we are thrilled to congratulate Britney and Will on their graduation!
To celebrate Britney and Will’s accomplishments and their contributions to the department, student supervisor Cindy Summers asked each student to participate in an oral history interview regarding their experiences at SCA and NAU more broadly. As most SCA staff are now working remotely due to the COVID-19 pandemic, Cindy invited Will and Britney to join her over Zoom to talk about their dearest SCA memories.
In the clip below, Britney discusses her favorite archival collection held by Special Collections & Archives, the Stanley Swarts photographs.
While Will was unable to participate in an oral history interview before commencement this coming Friday, May 8, 2020, we happen to know that for years, he’s been obsessed with a mystery he discovered in the Martin Litton collection.
Litton, a noted conservation activist, environmentalist, and river runner, donated his archives to Special Collections & Archives over the course of two decades, with a final posthumous donation in 2016. His collection includes textual material like business records, correspondence, pamphlets, and publications, photographs, and films. Will spent several years at SCA exhaustively inventorying the later donations to Litton’s collection.
The mystery centers around this photo, which Will uncovered while processing later accruals to Litton’s collection.
As Will speculates in his notes about “The Murder Case,” the image appears to show a crime scene, possibly in Los Angeles, California, based on the police officers’ uniforms. It seems to be a violent crime rather than a car accident, though it’s hard to tell what might be happening in the image. By examining details of the photograph, such as the clothing and uniforms, the make and model of the cars and their wheels, and even the film itself (ANSCO Safety Film), Will deduced that this event, whatever it was, likely took place in the 1940s or ’50s.
But even Will’s eagle eyes couldn’t solve the mystery of why Martin Litton had this photo, or why he kept it. For now, that remains unknown…
Special Collections & Archives thanks Will McMullan and Britney Bibeault for their years of hard work, dedication, and commitment as SCA Student Assistants, and congratulates them both on their upcoming commencement as members of the class of 2020! We wish them both continued success and encourage them to come back and visit.
April 22, 2020
by special collections & archives Comments Off on Archiving NAU’s COVID-19 response
While Lumberjacks near and far, past and present, struggle with the changes to their lives caused by the coronavirus pandemic (COVID-19), Special Collections & Archives (SCA) staff are focused on ensuring that future generations of scholars can access a historical record of these strange and difficult times to better understand the pandemic’s impact on the NAU community, on campus, on the Colorado Plateau, and beyond.
Like many other libraries and archives across the country, SCA is currently working to preserve snapshots of NAU’s response to the coronavirus pandemic by capturing born-digital content like websites, emails, blog posts, and other publicly available material produced by the university which reflects the university’s actions and communications.
The goal of the project is to collect a body of otherwise ephemeral, web-based materials that will help future researchers understand NAU’s COVID-19 response in context. Some of these items may eventually be added to University Archives as historic records documenting the university.
Beginning in mid-March 2020, the Archivist for Digital Programs, Kelly Phillips, began using SiteSucker to regularly download local copies of two NAU websites, as well as the Arizona Board of Regents, City of Flagstaff, and Coconino County’s COVID-19 response pages:
While SCA is currently unable to accept physical donations of material, those who are interested in contributing digital content which documents the NAU community’s experiences with COVID-19, such as digital photographs, videos, documents, etc. are encouraged to contact the department at SCA.CollectionsManagement@nau.edu to learn more.
March 25, 2020
by special collections & archives Comments Off on Special Collections and Archives and COVID-19: Changes to Access – UPDATED
In response to the continuing COVID-19 situation, Special Collections and Archives is now providing online consultations and support. Virtual appointments can be scheduled via email at firstname.lastname@example.org. Staff will respond within 24 hours.
If you have a reference inquiry or need to speak with an
archivist, please email email@example.com.
We will respond to your inquiry within 24 hours.
To learn more about changes to the Cline Library and the broader NAU campus, click on the linked text.
January 31, 2020
by special collections & archives Comments Off on Green Book Era Motel on NAU’s Campus?
It is sometimes funny how a process that sets you off in one direction winds up sending you down a completely unanticipated path.
Here in Special Collections and Archives, Cline Library at Northern Arizona University, we are currently reappraising J. Lawrence Walkup’s Presidential Papers (circa 1957-1979). The collection is huge–over 100 boxes’ worth of textual material–and we’re plodding though it box by box to make better access points for researchers, as it is a heavily used record group within University Archives. As we progress in our project, we are learning new details about Walkup’s tenure as president! Below is a case in point.
There I was, in Series 4 (Files, 1959-1960), Box 5. I came across two fat folders titled “Stroud Hall.” I have been around NAU a day or two, and yet I really couldn’t place a building with that name anywhere on campus. A veritable yawning rabbit hole opened at my feet.
In these folders was correspondence between Dr. Walkup and one L.L. Stroud, the owner of Flagstaff’s Park Plaza Motel in 1959. The correspondence revealed an evolving plan for short-term housing of NAU students at a point when the Arizona State College (ASC) Flagstaff was growing like crazy. The college’s enrollment broke 1,000(!) for the first time in 1956. Dorm space was in critically short supply. What Stroud and Walkup discussed was a plan to use Stroud’s motel as a dormitory for female students. (Some male students were already bunking across the street in the Flamingo Motel for $1 per man per night.)
Stroud proposed a sort of a joint venture, wherein Stroud would build a dual-purpose dormitory and motel expansion for the motel that ASC could lease during the semesters and that could serve the motel’s business at other times. There were to be 50 rooms for 200 women, plus a space for a “House Mother,” or a more senior woman who would act as a sort of RA for the younger female students. Amongst the correspondence, I found building plans, negotiations about rental agreements (38 weeks for two years with future options), and more.
Looking at the architects’ rendering, the building looks familiar, although not quite exactly like the actual structure you see on campus today.
The Park Plaza Motel lay on the east side of Route 66, north of the intersection of West Route 66 and S. Milton Road (Highway 89). The motel was visible from the Gammage Building where Walkup maintained his office. The restaurant adjacent to the motel was the Golden Drumstick, the forerunner to the Gables, which in turn was the forerunner to the now-defunct Mandarin Buffet.
Fast forward to the 1960s, and the Park Plaza Motel was sold to a new owner. Ultimately, most of it was torn down to become parking for the expanding restaurant. But the dormitory/motel addition remained. We know it today as Roseberry Hall, named for former ASC faculty member Minnie Roseberry. The Park Plaza Motel further gains a little notoriety as it was listed in Victor H. Green’s Travelers’ Green Book: 1963-1964 International Edition, a serial publication formerly known as the Negro Traveler’s Green Book
This means that the Roseberry dormitory is a part of one of three known surviving “Green Book” locations in Flagstaff on different alignments of Route 66 that served Black travelers in Flagstaff (the other two remaining are the DuBeau, and the Downtowner Hostel.) Other now-defunct “Green Book” and other Black traveler directory motels in Flagstaff include the Flamingo Motel, the El Rancho Motel, the Vandevier Motel, and a former rooming house on South San Francisco Street.
Future boxes of the Walkup Presidential Papers may reveal more about how ASC dealt with its growing student body, the fate of the Park Plaza Motel, and the evolution of the Roseberry dorm. Watch this space…