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Special Collections & Archives

Ordering from the Archives

  1. Download and fill out the "Application for Permission" form
  2. Submit completed application form to special.collections@nau.edu
  3. Once submitted form is reviewed by departmental staff, an email containing an invoice outlining reproduction and use fees will be sent -- along with a link to a secure credit card payment form.
  4. Once payment is verified, an email will be sent containing requested files, invoice marked "paid in full" along with counter-signed and dated permissions form.
  5. Note: Funds generated for reproduction and use fees are directly reinvested into the preservation and maintenance of special collection materials

    Contact Us

    Special Collections and Archives
    Cline Library, Northern Arizona University
    P.O. Box 6022
    Flagstaff, AZ 86011-6022
    Phone: 928-523-5551
    Fax: 928-523-3770
    Send a message

    Fees for Use of Collection Materials (updated 9/30/2014)

    Personal or Educational Use of Collection Materials - Reproduction Costs
    Product Description Price
    Digital File$30 per image
    8"x10" or 11"x14" print$30 per image
    16"x20" printOr digital file equivalent$60 per image
    20"x24" printOr digital file equivalent$90 per image
    24"x30" printOr digital file equivalent$150 per image
    DVD (audio/video)Per 60 minutes of audio (.wav or .mp3 file formats available) or video (.mpeg and .mp4 formats available)$30 per 60 minutes

    No use fees are charged for student papers and projects, theses/dissertations, public education, or university publications. Application for permission to publish/produce is still required.

    Use of Still Photographs -- Publications, Periodicals, Serials*
    Publication Periodical/Serial Reproduction fee Commercial use fee Non-Profit 501(c)3 use fee
    Up to 5,000 copiesCirculation/Electronic subscribers up to 50,000$30 per image $50 per image$0 per image
    5,001 to 10,000 copiesCirculation/Electronic subscribers 50,001 to 100,000$30 per image $75 per image$20 per image
    10,001 to 25,000 copiesCirculation/Electronic subscribers 100,001 to 200,000$30 per image $100 per image$25 per image
    25,001 copies or higherCirculation/Electronic subscribers 200,001 and higher$30 per image $200 per image$50 per image
    Electronic delivery of publicationNon-subscribers, open-access electronic delivery$30 per image$200 per image$50 per image
    Publication Bundle (includes unlimited number of copies or circulation, cover/dust jacket, electronic delivery, companion Web site, and companion CD)$30 per image$300 per image$75 per image
    Use of Still Photographs -- Advertisement, Display, Web sites
    Product Reproduction fee Commercial use fee Non-Profit 501(c)3 use fee
    Advertisements: broadcast, print, or electronic$30 per image$250 per image$60 per image
    Display$30 per image$70 per image per venue$20 per image per venue
    Web site$30 per image$70 per image$20 per image
    Use of Still Photographs -- Media Productions
    Product Reproduction fee Commercial use fee Non-Profit 501(c)3 use fee
    Motion Picture Production, Television broadcast, Internet broadcast, Podcast$30 per image$170 per image$40 per image
    Media Production Bundle (includes television broadcast, Internet-based broadcast, podcast, companion Web site, companion book, and home video/DVD)$30 per image$270 per image$70 per image
    Use of Audio/Visual Collections -- Motion Picture, Television, Internet Broadcast
    Product Reproduction fee Commercial use fee Non-Profit 501(c)3 use fee
    Motion Picture Production, Television broadcast, Internet broadcast, Podcast$30 per 60 mins.$15 per second, $225 minimum$8 per second, $80 minimum
    Media Production Bundle (includes television broadcast, Internet-based broadcast, podcast, companion Web site, companion book, and home video/DVD)$30 per 60 mins.$15 per second, $300 minimum$8 per second, $120 minimum
    Use of Audio/Visual Collections -- Advertisement, Display, Web sites
    Product Reproduction fee Commercial use fee Non-Profit 501(c)3 use fee
    Advertisement: broadcast, print, or electronic$30 per 60 mins.$15 per second, $300 minimum$8 per second, $120 minimum
    Decorative Display or Exhibit$30 per 60 mins.$15 per second, $150 minimum per venue$8 per second, $40 minimum per venue
    Web site$30 per 60 mins.$15 per second, $130 minimum$8 per second, $40 minimum

    *PUBLICATIONS: Books, catalogs, covers/labels for software discs, posters, calendars, products for sale, etc. PERIODICALS/SERIALS: Magazines, journals, newspapers, newsletters

    Shipping: A $5.00 First Class Mail fee or free onsite pickup/electronic delivery. International shipments will be priced accordingly.